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How to use Smart Folders in the iOS Notes app
In This Article
Folders are a great way to organise your iPhone notes, but did you know there’s a way to automatically filter the same note into multiple folders?
The Smart Folders feature in iOS allows you to filter your notes into folders based on the custom tags you create. You can use #shopping to have all your shopping lists available in one folder, or #recipes to organise your favourite meals, for example. You can even set multiple tags for one folder.
The feature launched with iOS 15 and iPadOS 15 in 2021, meaning as long as you’re running this version or later, you should be able to create Smart Folders in the Notes app. Read on to learn how to do it.
What you’ll need:
The Short Version
Step1
Tap the new folder icon
This is the icon in the bottom-left corner of the Notes app.
Step2
Choose Make Into Smart Folder
You can also name the folder at this stage.
Step3
Tap Tags
It will most likely say Off.
Step4
Tap Any Selected Tag or All Selected Tags
Your selection depends on whether you want to filter out notes containing any of the tags you set or only ones containing all of the tags you set.
Step5
Hit the plus icon
Or tap any existing tags you want to use.
Step6
Name your tag and tap Add
Repeat steps 5 and 6 to add multiple tags and tap Done when you’re finished.
Troubleshooting
To change an existing folder into a Smart Folder, simply open the folder, tap the three-dot icon and choose Convert To Smart Folder.You cannot do this with shared folders, folders that have subfolders or folders that contain locked notes.
To edit an existing Smart Folder, touch and hold the folder. Then tap Edit Smart Folder and make your changes. Once you’re done, hit Done.
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Hannah joined Trusted Reviews as a staff writer in 2019 after graduating with a degree in English from Royal Holloway, University of London. She’s also worked and studied in the US, holding positions …
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Founded in 2003, Trusted Reviews exists to give our readers thorough, unbiased and independent advice on what to buy.
Today, we have millions of users a month from around the world, and assess more than 1,000 products a year.
Editorial independence means being able to give an unbiased verdict about a product or company, with the avoidance of conflicts of interest. To ensure this is possible, every member of the editorial staff follows a clear code of conduct.
We also expect our journalists to follow clear ethical standards in their work. Our staff members must strive for honesty and accuracy in everything they do. We follow the IPSO Editors’ code of practice to underpin these standards.
